Millersville University, Faculty Senate

Attachment B

Faculty Senate Minutes

7 February 1995

Organizational Chart

ASSOCIATE PROVOST FOR ACADEMIC PROGRAMS AND SERVICES
Job Description
February 1995

1. Supervise directly and provide direction and leadership for academic programs--specifically Act 101, Honors, Lancaster Partnership, PACE, Upward Bound, and Cooperative Education. Oversee and coordinate planning, budget, and program operation of each as well as evaluate the directors of each program.
2. Maintain communication with the Dean of Education with regard to the relationships that have been established and must be enhanced among the School of Education, the Lancaster School District, and the Lancaster Partnership Program.
3. Provide direction and leadership for academic support services, specifically Academic Advising and Tutoring.
4. Develop and coordinate a holistic enrollment management plan that focuses on recruitment, retention, and graduation, which includes all student groups (including freshmen, transfer students, graduate students, traditional and non-traditional populations), and is particularly sensitive to ethnicity, race and gender.
5. Enhance the coordination of academic programmatic and administrative services that impact retention.
6. Manage the fiscal resources of the areas/functions reporting to the position and ensure that all units are fiscally responsible.
7. Serve as the Provost's representative on two key Faculty Senate Committees (Undergraduate Course and Program Review Committee and the General Education Committee).
8. Supervise completion of five-year program reviews.
9. Mediate disputes between faculty, staff, and/or students in areas/functions reporting to the position when such disputes cannot be resolved at lower levels.
10. Perform as a member of the Academic Affairs administrative team through serving on the Deans' Council, rendering counsel to the Provost, and providing support for academic initiatives.
11. Review graduation waiver requests and render decision.
12. Promote the university's commitment to building an inclusive University and monitor affirmative action guidelines within the areas/functions reporting to the position.
13. Assume other duties and responsibilities as directed by the President and/or the Provost and Vice President for Academic Affairs.
14. Serve as Acting Provost in his or her absence, for example, at Faculty Senate, Council of Trustees meetings, and SSHE functions.

ASSOCIATE PROVST FOR ACADEMIC ADMINISTRATION
Job Description
February 1995

1. Direct the Office of Institutional Research
      --Collect data and complete external (federal, state, and local) and internal reports (Council of Trustees, PAC, Deans' Council, etc.).
      --Collect data for and report student information (Admissions histories, SAT and high school rank, etc.; Enrollment histories, QPA, graduation, majors, student credit hour data for Common Cost Accounting, etc.).
      --Provide program review information.
      --Complete surveys (includes all external surveys, Peterson Guides, US News, Money magazine, NSF, etc.).
      --Conduct statistical analysis (student evaluations; retentionl placement techniques in mathematics, chemistry, and English; etc.).
2. Coordinate a system of Management Information Services
      --Oversee Degree Audit Reporting System (initial implementation, maintenance of existing code, creation of new code for new programs and requirements, training, etc.).
      --Develop and coordinate a Faculty Load System (design faculty load system, produce Snyder Report, FTE data for Common Cost Accounting, overload, Independent Study, Individualized Instruction, etc.).
      --Enhance the coordination of a Faculty Database (maintenance of faculty data on the University personnel system, SSHE release0time reports, temporary part-time faculty usage reports, etc.).
      --Participate in activities related to Information Technology (MUNIC--network, Campus-Wide Information Systems, Office Automation Systems, etc.).
3. Oversee Academic Affairs' budgets (Adjunct/Overload, Contracted Maintenance and Repair, Individualized Study/Independent Study, Matching Grants, Student Hours, University Lectureship, and prepares materials for all Academic Affairs budgets for annual budget reviews).
4. Supervise directly and provide driection and leadership for the Registrar's Office and Academic Computing. Oversee and coordinate planning, budget, and program operation of each as well as evaluate the directors of each.
5. Provide administrative leadership and support for the University's outcomes assessment program and technology initiatives (including computing).
6. Serve as a member of the Administrative team for Meet and Discuss.
7. Perform as a member of the Academic Affairs administrative team through serving on the Deans' Council, rendering counsel to the Provost, and providing support for academic initiatives.
8. Handle student complaints.
9. Serve as the Provost's representative on two key Faculty Senate Committees (Outcomes Assessment and Academic Policies).
10. Coordinate Unviersity Undergraduate Catalog and Governance Document revisions.
11. Oversee student evaluation of faculty.
12. Assume other duties and responsibilities as directed by the President and/or the Provost and Vice President for Academic Affairs.
13. Serve as Acting Provost in his or her absence, for example, at Faculty Senate, Council of Trustees meetings, and SSHE functions.

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