Millersville University, Faculty Senate

Attachment C

Faculty Senate Minutes

March 7, 2000


To: Joel Piperberg
From: Rich France
Subject: Proposals from the Academic Policies Committee to the Faculty Senate
Date: 29 February 2000

Proposal #1 from the Academic Policies Committee

Minimum credit requirements for two year college transfers.

G.M. 11/97, p 53: Baccalaureate Degree Requirements, item 4, delete the last sentence:

"Satisfy the minimum residence requirement of one year, including 30 semester hours of coursework (in addition to student teaching for education students). The minimum requirement for transfers from a two year college is 60 semester hours at Millersville University."

Additionally, the committee recommends that this policy (if adopted) be reviewed in the year 2005.

Rationale: There are sufficient regulations in that section to protect the University from awarding a degree to a student who attends a transferring institution by maintaining the five regulations listed within the degree requirements regulation. All students will be expected to complete the general education requirements. They will be expected to complete 120 semester hours with a cumulative grade point average of 2.00. They will complete a major field of study with a 2.00 average. All students will be required to have a residency enrollment of one year, including 30 semester hours of coursework in addition to student teaching for education students. These students must also complete 50% of their major at Millersville.
The review in the year 2005 is to ensure that the new policy works as expected.


Proposal #2 from the Academic Policies Committee

Limits on the number of courses/credits for students on academic probation. (Resubmitted)

Current language in the Governance Manual, Section 3, Academic Standards, Probation and dismissal, paragraph 2, 2nd sentence:
"Academic Probation

While on probation, students are not allowed to pre-register (register) for winter and/or pre-summer sessions unless they have the permission of the academic advisor or his/her designee."

An addition to the above policy has been proposed. It reads:

"Additionally, such students are not allowed to pre-register (register) for more than 4 courses or 13 credits, whichever is less, in any term, session or semester unless they have the written permission of the advisor, chair, head of Academic Advisement or appropriate designee."

Original rationale: Currently about 300 students are on academic probation with about 120 students dismissed each semester. Restricting course/credits should facilitate the progress of such students . While some may argue that our students are capable of making such judgments, the fact of their probation casts doubt on that capability. The choice of 4 courses/13 credits was selected to maintain fulltime status, but a lighter than normal load to assist the student in raising his or her grade point average to an acceptable level.

The Academic Policies Committee re-visited this policy at the request of the Faculty Senate. After discussion and review of other options, the committee modified the original proposal to gain flexibility.


Proposal #3 from the Academic Policies Committee

Changing Drop/Add calendar

Current policy: G. M. page 76

  A student may drop a course provided he/she has filed a drop card with the Registrar's Office by the published deadline. This card requires the signature of the course instructor or his/her designee. Up to and including the end of the third week, a student may drop a course without a grade being entered on the record. Beginning the fourth week and up to the end of the end of the ninth week a "W" grade shall be issued by the instructor. The W grade shall not be calculated in the student's GPA. The tenth week and thereafter a student must receive a regular grade.

Students should be aware that there is no automatic drop policy, and withdrawal from a course in accordance with the above procedure is the responsibility of the student.

During Summer sessions, the registrar will determine equivalent dates for the no grade, W grade or regular grade period.

PROPOSED CHANGE:

  For the Fall and Spring terms, a student may add a course through the first week of classes. For the Fall and Spring terms, a student may drop a course through the first week of classes. Beginning with the second week through the ninth week, students dropping a class will receive a grade of W. A withdraw grade of W will not be calculated in the student's GPA.

Signatures of the faculty wilt not be required for any transaction related to the student dropping or adding a course.

Beginning with the tenth week non-W grades will be awarded according to the instructor's records.

It is the student's responsibility to officially make changes to his/her enrollment. There is no automatic drop policy.

During the Summer and Winter sessions, the registrar will determine equivalent dates for the no grade, W grade or regular grade period.

Rationale: The current policy allows students to enter a course after missing the first two weeks of the course. The new policy reduces that time to one week. The new policy brings the drop calendar in line with the add calendar. Students would be required to have their schedule of classes resolved by the end of the first week of the semester. Additionally, the proposal eliminates signatures of the instructor for either dropping or adding a course.

With the compression of the time that students can adjust their final schedule, it is anticipated that students will take advantage of the more streamlined methods of making these transactions. Because of this process, classes will be managed by the maximum class size established by the University. Faculty will, however, be able to process additions on a case by case basis as is currently in place with the add/drop system.


Proposal #4 from the Academic Policies Committee

Study at other institutions

The current policy on p 88 of the Governance Manual reads

Section 3: Undergraduate Academic Policies
Study at Other Institutions

Any student with a cumulative quality point average of 2.0 or better who wishes to pursue any part of Millersville's program at a different institution will be required to secure approval in advance from the advisor, the department chairperson, and the registrar. "Authorization for Transfer of Credit" forms are available from the registrar and should be filed with the registrar after approvals have been obtained. Courses failed at Millersville may not be repeated at another institution.

The committee recommends that "with a cumulative quality point average of 2.0 or better" be removed from the current policy.

Rationale: The Enrollment Management Committee suggested that the current rule deters students from remaining at Millersville if not allowed to take courses close to home during summer or winter breaks. Students must still get approval from their academic advisor, departmental chair and Registrar's office prior to taking such a course.

The new policy should read:

Section 3: Undergraduate Academic Policies
Study at Other Institutions

Any student who wishes to pursue any part of Millersville's program at a different institution will be required to secure approval in advance from the advisor, the department chairperson, and the registrar. "Authorization for Transfer of Credit" forms are available from the registrar and should be filed with the registrar after approvals have been obtained. Courses failed at Millersville may not be repeated at another institution.


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