To:	Faculty Senate
From:	Rebecca Mowrey, GCPRC Chairperson
Date:	May 15, 2003
Re:	Incomplete Grade Policy for Graduate Students

The Incomplete Grade Policy for Graduate Studies shall be as follows:

A student, upon consultation with the instructor, may receive a grade of Incomplete. The student has the responsibility to meet with the instructor to develop a written agreement that specifies: (a) completion of work within one calendar year; (b) content of the requirements to be completed; and (c) default grade in the event that requirements are not met by the deadline. The student and instructor may renegotiate mutually acceptable deadlines and requirements as needed. Copies of this written agreement will be distributed to the student and placed in the student file within the academic department.

This replaces the following language found on page 17 of the 2001 / 2003 Graduate Catalog:

A student, upon consultation with the instructor, may receive a grade of Incomplete. The student has the responsibility to complete the appropriate work as outlined by the instructor by the end of the following regular term. In the case of research reports and theses, the grade of Incomplete must be removed within one (1) calendar year. If a change of grade is not made by the instructor to indicate competition of requirements in the appropriate time span, the grade will be changed to an F. Under extenuating circumstances, the student may petition the Dean of Graduate Studies, with the recommendation of the instructor, for an extension of time to complete the course or research requirements.