Millersville University, Faculty Senate
Faculty Senate Minutes
April 20, 2004
||Richard M. Kerper, Chairperson
Academic Policies Committee
||April 20, 2004
||Course and Program Approval Procedures
In December 2003, Faculty Senate referred the Distance Learning Approval Process to
the Academic Policies Committee. Discussions of this process resulted in a
reconsideration of all Course and Program Approval Procedures in the Governance
Manual. This document, the result of the Committees work, contains proposed
revisions to Section 3. Excluding the headings, all bold print represents
additions. Strikethroughs mark the deletions.
Section 3: Undergraduate Academic Policies
Course and Program Modification Policies: Course and Program Approval
- The addition of new courses and programs, including courses using the
instructional method (e.g., lecture or recitation) labeled distance learning
and the addition/deletion of designations of existing courses as Liberal Arts Core,
Lab (L), Perspectives (P),
C, Q, and/or Writing
(W), will be proposed by one or more departments or an interdisciplinary
curriculum committee and submitted to the appropriate school curriculum
committee(s) for evaluation. The course or program proposer must consult
departments and interdisciplinary curriculum committees of all disciplines
significantly involved. The result(s) of such consultation(s) shall accompany the
course proposal(s) through all stages of the approval process as outlined in the
Governance Manual. Proposals receiving negative decisions shall
be returned to the existing department(s) or interdisciplinary curriculum
committee accompanied by a statement explaining the rejection rationale.
Course and program development and modifications frequently have serious
implications for resource allocations. To assure early administrative response to
the implications of a curricular proposal, proposals submitted to the school
curriculum committees for evaluation will be submitted simultaneously to the
appropriate school deans. The school deans may provide an assessment of the impact
on resources in writing or in person to the initiating department. Nothing in this
statement shall be interpreted to mean that the deans can delay or prevent courses
and programs from being considered by the appropriate departmental, school, or
Proposals approved by the school curriculum committees shall be forwarded to the
Undergraduate Course and Program Review Committee. Proposals vetoed by the
committee shall be returned to the initiating department(s) or interdisciplinary
curriculum committee accompanied by an explanation for the veto. Should a
proposal be twice vetoed by the school curriculum committee or the Undergraduate
Course and Program Review Committee, the initiating department(s) or
interdisciplinary curriculum committee shall have the right to appeal to the
Faculty Senate. Should either the school curriculum committee or the Undergraduate
Course and Program Review Committee fail to act upon a proposal within two months
after transmittal to them, the initiating body shall have the right to appeal to
the Faculty Senate whose decision shall be final.
Any decision of the appropriate course and program review committee may be reviewed
by the Faculty Senate; however, if a decision on a new course or the new
designation of existing courses as Liberal Arts Core, L, Perspectives,
Q, and/or W, is not challenged by the next Senate meeting after it has
been reported, the decision will be considered approved by the Senate.
- New courses and designations must be duly approved by the Provost before
being listed among a semester's course offerings.
- Each course description listed in the catalog shall include a statement of
the number and type of class meeting hours per week/term (subdivided, if
appropriate, i.e., lecture, lab, recitation, distance learning) and when the
course is normally offered.
- Content and Organization of Course Proposal
- A course is proposed by a department, not an individual. The perspective
adopted in the proposal should reflect this ownership.
- A course proposal must contain the following parts in the order listed.
- Catalog description with prerequisites
- Rationale and supporting information, including present curricular need(s)
to be met by the course, projected enrollment, relationship(s) between the proposed
course and other courses, courses to be removed from the catalog upon approval of
the proposed course, primary orientation of the course (i.e., facts, analytical
methods, technical skills), and appropriateness of course title, number and credit
- Primary course objectives and assessments clearly stated to describe an
appropriate learning outcome in observable and measurable terms with assessments of
student performance clearly aligned.
- Comprehensive outline of course content, using headings to identify primary
divisions and subheadings to identify secondary divisions.
- Course grading policies consistent with the Governance Manual.
- Required course text and bibliography of supplemental books, journal
articles, websites, and other media.
- General Education Credit (if appropriate), including a designation of the
area(s) satisfied (i.e., Liberal Arts Core: Humanities and Fine Arts (G1), Science
and Mathematics (G2), Social Sciences (G3), Lab, Perspectives, and Writing).
- Resource needs, including staff, library and equipment.
- Experimental Courses
- In order to encourage experimentation and to provide timely courses in a
variety of areas, departments and interdisciplinary programs are permitted
to offer one experimental course per calendar year with the approval of the department
or interdisciplinary curriculum committee and with the understanding that
the course will not be offered again until it has been evaluated by the students and the
department/interdisciplinary program and approved according to the regular
procedures outlined above. All experimental courses will be designated with a
number ending in "79."
- Experimental courses may not count in General Education nor carry W, C, Q,
or Perspectives designations.
As part of the course approval process, a department may request that a
course originally offered on an experimental basis count retroactively as General
Education and/or W, C, Q, or Perspectives.
- Interdisciplinary Courses
- An interdisciplinary course reflects the knowledge, perspectives, and
methodologies represented in an interdisciplinary program focusing on integrated
disciplines. "Interdisciplinary courses" are defined to include the
following categories: 1) courses which reflect inter- relationships among two or more
disciplines, 2) Perspectives courses with interdisciplinary content, 3) courses
cross-listed by two or more departments and, 4) Divisional courses as provided and
defined in subsection B of Course Identification Policies.
- Interdisciplinary courses must be approved first by the curriculum
committee of the interdisciplinary program from which it originates before moving
to the curriculum committee of the school in which the program is administratively
housed. Courses approved by a school curriculum committee must then be approved by
the Undergraduate Course and Program Review Committee and Faculty Senate
In proposing interdisciplinary courses, departments of all
disciplines significantly involved must be consulted by the course('s')
proposer(s). The result(s) of such consultation(s) shall accompany the course
proposal(s) through all stages of the approval process as outlined in the
Governance Manual. [Incorporated in #1]
6. Distance Learning (DL) Course Approval Process
a. Faculty member interested in developing a course utilizing DL technology
seeks consultation with:
1. Two or more faculty who are on the roster of DL advisors, and
b. These DL advisors and NMDT staff serve as sources of information and
suggestions as well as sounding boards, during the development of the proposal.
The final course proposal includes a memo from them indicating their agreement with
the DL techniques to be used in the course.
2. The staff of the New Media Design Team (NMDT).
c. Faculty member designates course proposal for distance learning and
1. Method of DL (video conference, e-mail, etc).
d. Faculty member obtains approval from the originating department and other
approvals as appropriate.
2. References and/or supporting justification.
3. Samples of course materials prepared for the method proposed.
4. DL advisor and NMDT memo, referred to in B. above.
1. Once approved, the course may be presented by that DL method, regardless of the
e. Department chairperson has the responsibility to notify the Associate
Provost for Academic Administration that the DL designation has been approved.
2. If faculty members in the department request that a course be presented by a
different DL method (web-based instead of video conferencing, for instance), the
new method of offering the course must again be approved by the DL Course Approval
3. If the DL course is a new course, it continues through the University course
approval process. If it is an existing course, departmental approval is
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